Health and Safety Policy

Effective Date: 1/11/23
Review Date: 1/11/24
Version: v7

1. Purpose

IPSO FACTO is committed to providing a safe and healthy working environment for all employees, contractors, clients, and visitors. This Health and Safety Policy outlines our commitment to maintaining high standards of health and safety in the workplace, specifically addressing the unique aspects of our training services, both online and onsite.

2. Scope

This policy applies to all employees, contractors, clients, and visitors associated with IPSO FACTO. It covers all work activities, including online and onsite training sessions, and aims to minimize the risk of injury, illness, or harm.

3. Responsibilities

3.1 Management:

The management of IPSO FACTO (Tim Whitaker, Jean Campbell) is responsible for:

Ensuring compliance with health and safety laws and regulations.
Providing adequate resources for the implementation of health and safety measures.
Setting a positive example by adhering to health and safety policies and procedures.
Regularly reviewing and updating the Health and Safety Policy as necessary.

3.2 Employees:

All employees are responsible for:

Complying with health and safety policies and procedures.
Reporting any hazards, incidents, or unsafe practices promptly.
Participating in health and safety training as required.
Taking reasonable care of their own health and safety and that of others who may be affected by their actions.

4. Risk Assessment

Tim Whitaker will conduct regular risk assessments to identify, assess, and control potential hazards associated with online and onsite training activities. Control measures will be implemented to minimize risks to an acceptable level.

5. Online Training Safety Measures

5.1 Technical Infrastructure:

Ensuring the online training platform is secure and regularly updated.
Providing guidelines for safe internet connectivity and access to training materials.

5.2 Data Security:

Implementing measures to protect sensitive data and personal information.
Educating trainers and participants on data security best practices.

5.3 Emergency Procedures:

Communicating clear procedures for addressing technical issues and emergencies during online sessions.
Establishing communication channels for immediate assistance.

6. Onsite Training Safety Measures

6.1 Facility Safety:

Ensuring that facilities comply with local health and safety regulations and are suitable for the delivery of training.

6.2 Emergency Response:

Trainers must understand and follow company emergency evacuation procedures.
Trainers must ensure their entire class is accounted for; and that they follow the company emergency evacuation procedures.

7. Reporting and Investigation

All incidents, accidents, or near misses must be reported promptly to an onsite company’s health and safety officer and on all occasions to Tim Whitaker of IPSO FACTO. An investigation will be conducted to determine the root cause, and corrective actions will be implemented to prevent recurrence.

8. Training and Awareness

IPSO FACTO will provide health and safety training to employees, contractors, and others as necessary.

9. Review and Revision

This Health and Safety Policy will be reviewed annually, or more frequently if there are significant changes in the business operations or regulations. It may be revised from time to time to reflect the current state of health and safety within the organization.

10. Communication

This Health and Safety Policy will be communicated to all employees, contractors, clients, and visitors.

Signed: Tim Whitaker Founder/Director

IPSO FACTO Training Solutions