Collaborative benifits of Microsoft Project and Project Online 2016

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Client based Microsoft Project vs Project Online


Historically most users of Microsoft Project have the software installed on their work computer, as do their work colleagues. With this setup its difficult to share and manage common company resources and report progress across multiple projects. You could embed projects and share resources with a common resource pool, but eventually this option will become slow and cumbersome.

Now Microsoft have developed Project Online Professional with Office 365 and SharePoint. Project managers can now save and edit their online schedules using their computer or portable device. Resources can be shared across projects and reports can be created to monitor progress at whatever level the organisation requires. Project tasks can be sent to the project team, and the project team can update the project manager with completed work. Reports can be linked to Business Intelligence and a graphical output of current progress can be displayed to the team.

Microsoft Project licencing is about to change


Project online is a flexible solution for project portfolio management (PPM) and everyday work. It’s delivered via Office 365, and provides  capabilities for planning, prioritizing, and managing projects and project portfolio investments, from almost anywhere on almost any device.

It can be used by:

  • administrators
  • portfolio managers and viewers
  • project managers
  • resource managers
  • team leaders
  • team members

The new plans are targeted towards the following roles. Licence costs are for each user.

Plan Target user Costs
Project online Essentials ….. Team members ….. $7/user/month
Project online Professional ….. Project managers ….. $30/user/month
Project online Premium ….. Portfolio managers, …..
Resource managers …..


[More about Microsoft licencing costs]


The following table indicates the relationship between your old plan and new plan options.

Old Plan New Plan
Project Lite ….. Project online Essentials
Project Pro for Office 365 ….. Project online Professional
Project online ….. Project online Premium
Project online with
Project for Office 365 …..
Project online Professional
Project online Premium


Project online limitations


To keep Project online performing at its best, there are some limits to how much data you can realistically store:

  • 30,000 projects per Project Web App site
  • Initial quota of 25GB per Project Web App site

Project online offers many configuration and customization settings, but customizations can have a performance impact. There can be a performance impact and trade offs of some of the most common Project Online settings, so you can make informed decisions when it comes to customizing and configuring Project Online.

FREE Demonstration

Next FREE seminar dates: September 20th and October 23rd 2017

Location: IPSO FACTO – Solent Business Park, Whiteley.

Contact us for a FREE onsite demonstration of Project online. Call: 01489 588453 or

[More about Project and Project online]